When you are trying to find someone to work on a project, it is vitally important to know a little about the candidate’s background to be sure they are going to be a good fit for your organization. The same is true when you need to hire a virtual asssistant, because they fill the same type of position, they are just not physically located in the office.
My experience in the accounting industry spans a total of 20 years, most of that time working as an Office Manager. My responsibilities included typing proposals, financial reports, letters, memos, doing billing, setting up travel arrangements, handling confidential information, and using many of the programs you probably already have in your office. Microsoft Word, Excel, Access, PowerPoint, and Outlook. Many of my clients used QuickBooks, which means that much of my experience involves entering estimates and billing from those estimates, writing checks, paying bills, running reports and doing bank reconciliations for multiple bank accounts.
The automotive industry was an area of focus for me, and I even owned my own business in the automotive warranty insurance industry. I have met with dealer principals, worked with the F&I Managers, and handled administrative paperwork with regards to signing up dealerships, entering warranties into the respective company systems, and handling problems with the warranty companies to help my dealers with problems that may arise.
My job responsibilities have included heavy typing of documents and data entry, working on industry specific computer systems and interacting with the heads of departments to ensure the proper work flow. I was required to be detail and deadline oriented, which can come in handy when you need a job done in a short amount of time. Since there is no guarantee that company clients deliver information timely, the job sometimes causes work to be done outside the normal 8 to 5 timeframe, so flexibility is a must.